Austcorp Executive are currently partnering with a growing Australian building and project management company to recruit a dynamic Office Administrator / Personal Assistant to support their leadership team.

Mascot (Hybrid working)
$70,000 - $85,000 per annum + super.

This is an exciting opportunity to join a well-established SME operating across multiple sectors including aviation, education, healthcare, and commercial construction. The business delivers complex projects and works with high-profile clients, offering exposure across diverse verticals.

With offices based in Mascot, this role offers genuine flexibility and autonomy within a small, high-performing team.

The Role
Supporting a leadership team of three, this is a broad and hands-on role that will see you involved across all areas of the business. It would suit someone who enjoys variety, working independently, and being a true right-hand support in a growing organisation.

You will gain exposure across operations, project administration, finance coordination, compliance, and general business management.

Key Responsibilities

• Managing emails, correspondence and general communications
• Preparing project handover documentation and maintaining records
• Creating and maintaining administrative templates and documentation
• Data entry and invoice processing in Xero
• Assisting with safety documentation and compliance processes (SiteDocs experience advantageous)
• Supporting Project Managers with administrative coordination
• Document control and filing systems
• General operational and office support

About You

• Confident working independently in a small team
• Proactive, dynamic and solutions-focused
• Highly organised with strong attention to detail
• Comfortable managing competing priorities
• Strong communication skills
• Experience in construction, building or project environments highly regarded
• Experience using Xero (advantageous but full training will be given)
• Experience with safety documentation systems advantageous

The Environment

• Hybrid working model - flexibility to work from home and office
• Office based in Mascot (1-2 days per week in office expected, but flexible) therefore, must live within a reasonable commute of Mascot
• Australian Citizen or Permanent Resident required (long term permanent opportunity)

This role will offer

• Exposure across all areas of a growing SME
• High level of autonomy and trust
• Direct access to leadership
• Opportunity to grow with the business
• Clear pathway into a future Business Manager / senior operational role

This role would suit someone who enjoys working in a small team, being hands-on, thinking independently, and making a meaningful impact within a growing construction business.

If you're looking for a role with variety, autonomy and long-term growth, I'd love to have a confidential conversation.