The Company Our client is a leading manufacturer of commercial furniture solutions specialising fit-out projects with a proven track record of delivering exciting and innovating projects. They have a strong focus on quality, innovation, and sustainability and are committed to providing their clients with the best possible solutions to meet their needs.

The Role

• Raise and issue quotes, sales orders and other documents in accordance with specifications including:

- Preparation of sales orders through internal system
- Deposit invoices and order confirmations for all customer orders
- Cross checking details/drawings to quotations and client purchase order
- Obtain and send sample swatches of relevant materials for customer

• Liaise with internal logistics and purchasing team to ensure smooth running of products
• Interact and correspond with customers
• Preparation of tender documentation
• Sales reporting to sales team as well as for EMDG (government grants) and other requirements
• Liaise with finance team to raise invoices and their follow-up
• Maintain customer database and CRM
• Preparation and despatch of correspondence including quotes, letters, memos, faxes, emails
• Extract details from client provided documents to prepare quotes
• General office duties such as faxing, photocopying, filing etc.
• Maintain electronic filing system
• Calculation of freight measurements and obtaining logistics quotes
• Personal Assistant duties to Managing Director
• Sales support
• Assistance with any other special project areas as required

Requirements

• Proven experience as a Project Administrator or similar role, ideally within the furniture or fit out industries
• Extensive Understanding of the project lifecycle with Building and fit out industry
• Ability to read and understand construction plans
• Excellent organizational and time-management skills
• Strong attention to detail
• Proficiency in Excel
• Experience working with international vendors
• Knowledge of procurement processes and procedures
• Ability to work collaboratively with a variety of stakeholders
• Bachelor's degree in Business Administration, Project Management, or a related field is highly regarded

If you are a highly organized and detail-oriented individual with experience in project administration, we encourage you to apply for this exciting opportunity.